How To Edit A Transcript Using Wordflo

Learn how Wordflo's powerful tools make editing transcripts fast and easy.
Erin Gurley's avatar
May 14, 2024
How To Edit A Transcript Using Wordflo

How to edit a transcript using Wordflo

With cutting-edge technology, an intuitive design, and helpful keyboard shortcuts, Wordflo can help you completely edit your transcripts in around half the length of your audio, no matter its complexity. Editing a transcript with Wordflo is as easy as uploading a file, making your changes, then exporting your edited transcript.

Upload your file

To start using Wordflo, upload an audio file that will then be transcribed with Wordflo’s best-in-class ASR software, or upload a transcript from an outside source.

If you have an audio file you wish to transcribe and edit, complete the following steps:

  1. On your Wordflo dashboard, click the New Transcript button.

  2. Select Import audio file.

  3. Choose your source and target languages.

  4. Either drag and drop your audio file to the gray box, or click Browse, and choose the desired file from your desktop.

  5. Once the box containing your file turns green, and the status reads Upload complete, click the Upload button to begin transcription.

Accepted audio file types include mp3, m4a, wav, ogg, and flac.

Edit your transcript

Once the file status on your Wordflo dashboard reads TranscriptComplete, simply click the filename to open the transcript editor.

In the Wordflo transcript editor, you have access to an extensive array of navigation, playback, and editing tools to get to a final-perfect transcript faster than ever.

Navigation and Playback

Wordflo offers a number of audio playback and transcript navigation capabilities. You can interact with your transcript and audio in the following ways, complete with their corresponding keyboard shortcuts:

Play/pause audio - Space

Move playhead forward 3 seconds - Q

Move playhead back 3 seconds - E

Toggle timestamps - Alt + T

Toggle table of contents - T

You can press the number keys to quickly change the audio playback speed. The speed options and their corresponding number keys are as follows:

  • 0.5x - 1

  • 0.8x - 2

  • 1x - 3

  • 1.5x - 4

  • 2x - 5

You can also use the following commands in the Wordflo editor:

  • Double click a word to start audio playback from that point.

  • Use the arrow keys to move through the transcript and audio one word at a time.

  • Click a word in the transcript to highlight it for editing.

  • Press Shift + arrow keys or click and drag through the transcript to highlight groups of words for editing.


Once you have a word or group of words highlighted, an editing menu will pop up, and you can either click the menu options or use keyboard shortcuts to make edits. You can edit your transcript in the following ways:

  • Click the pen icon or press R to edit the word or group of words. Once you’re finished editing, press Enter to save your changes.

  • Click the strikethrough icon or press Backspace/Delete to remove the word or group of words from your transcript.

  • Click the person icon and select a speaker label to assign the word or group of words to a different speaker.

When you delete a word or group of words in the transcript, the corresponding section of audio is removed, and the document’s timestamps and table of contents are automatically updated.

You can also use the following tools and keyboard shortcuts for an even more robust editing experience:

  • Open find/replace menu - F

  • Toggle overlays menu - O

  • See editing history - H

  • View comments - C

Speaker labels can be created to create a more accessible and personalized transcript. To replace your speaker labels with names, complete the following steps:

  1. Select a SPEAKER X label in your transcript to open the pop-up menu.

  2. Click +Add a speaker name. Type the speaker’s name, and hit Enter.

  3. Select this new name in the list of speaker labels. Then click Apply to all SPEAKER X to assign the name throughout the transcript. 

Export your edited transcript

Once you’re finished with the transcript editing process, export your new and improved document by completing the following steps:

  1. Click the three dots in the top-right corner of the Wordflo editor.

  2. Select Export transcript to open the pop-up menu.

  3. Select a file format for your transcript from the Choose a file format drop-down menu. Accepted file types include pdf, txt, and csv.

  4. Toggle on the Include timestamps and Include edits buttons if you want your final transcript to show timestamps and the edits you’ve made.

  5. Click Download to download your transcript.

Wordflo makes it easier than ever to quickly and efficiently create and edit your transcripts. Get started with Wordflo today at

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